Setting Up Private Family or Staff Group Chats in Onespot

Need a way to manage private conversations between multiple parents or staff members? Onespot makes it easy to create small, selective group chats — perfect for split households, leadership teams, or specific staff groups — while keeping your home screen clean and organized.

Step-by-Step: Create Private Group Chats

🔹 Step 1: Create a New Group Chat

1. Go to your Onespot Admin Panel.
2. Create a New Screen → Select Group Chat.
3. Name your group clearly (e.g., Swift Family Group Chat).

🔹 Step 2: Add Specific Members

• Manually add the users who should be part of the chat:

  • Example: Add Taylor Swift and Samuel Swift as the parents for this chat.

    Then restrict access:

  • Set to “Only users in this chat have access.”
  • This ensures only selected members (and admins) can see or post in the chat.

🔹 Step 3: Repeat for Additional Groups

• Create another group chat if needed.
  • Example:
    • Create Timberlake Family Group Chat.
    • Add Justin Timberlake, Dwayne Johnson, and Samuel Timberlake.

Each group chat is kept completely private between only its designated members and admins.

🔹 Step 4: Clean Up Your Home Screen (Optional)

Over time, if you create many private chats, it can clutter your home screen. To organize better:

1. Create a New Screen called something like Admin Family Group Chat Directory.

   Restrict this screen to admin-only access (example: to the "App Admin" account type).

   Add Navigation Buttons on this screen that link to each private group chat:

   • Button 1 → Navigate to Swift Family Group Chat
   • Button 2 → Navigate to Timberlake Family Group Chat

This keeps your home screen clean, while still giving you quick access to all group chats.

🔹 Step 5: Managing & Viewing Chats

• Once you start conversations:
  • You’ll also see all chats you’re a member of under Chats and Feeds (in the notification area).
  • You no longer need the direct group chat buttons on your home screen if you prefer using the feed view.

Admins can either:

✅ Access chats through the admin directory portal

✅ Or find all active chats directly under Chats and Feeds

Why Use This Feature?

Creating private family or staff chats enables secure, focused communication for unique situations — like split-household families, special projects, or leadership communication — without cluttering the main community chat spaces. It keeps your app organized, professional, and personalized. 🛡️💬